Start with the event map
Mark the ceremony, reception, dance floor, bar, caterer, parking, and accessible entrance. Place restrooms close enough to find but far enough from dining and photography areas to preserve comfort and presentation.
Think through changing weather
Outdoor celebrations may encounter wet grass, heat, wind, or cold. A firm path, lighting, and a location that does not collect water are practical priorities.
Include every guest
Ask whether guests may need an accessible unit, more interior room, a nearby handwashing station, or a route that avoids steps.
Bring the exact address, date, hours, expected use, surface, access route, and any accessibility needs. Final availability and suitability depend on the site and date.
Make the request useful from the first call.
Share the site facts so the planning conversation can focus on real conditions rather than assumptions.
